You can send e-mail messages from the program. You can use either Microsoft Outlook or the program itself to send e-mails. In order to send mails using Microsoft Outlook, it should be installed on your computer and should be the default mail client application. If an existing instance of outlook send item is already running, it would still create a new mail message. You need not enter ‘from display name’ , ‘from email address’ or mail server name in this case because outlook will use its default settings.

To send emails using the program you need to enter the name of the e-mail relay server (SMTP server). If it is not set the name of the local SMTP server (included with some versions of Windows) is used. If your local mail server is behind a firewall it may block the traffic of mails.

To send e-mail messages go to Mail outs -> Send E-Mail in the main menu. This will open up the E-Mail window.

The following fields are required:

Mail Server (SMTP Server): Name of the e-mail relay server. If it is not set the name of the local SMTP server (included with some versions of Windows) is used.

From Display Name: Name of the sender to be displayed in the From field when the recipient receives the mail.

From: The e-mail address of the sender.

To: List of recipient e-mail addresses separated by semicolon.

CC (Optional): Semicolon-delimited list of e-mail addresses that receive a carbon copy (CC) of the e-mail message.

Subject :Subject line of the e-mail message

Attachments: Attachments that are transmitted with the message. Click the attach button to open attachment window. Click the browse button to select a file to be attached and click add button to add the file to the list of attachments. After adding all the files click the ‘attach files’ button to attach files.

Body : The body of the e-mail message

If you have e-mail addresses of customers already saved in the database, it will be displayed in the box on the right hand side of the window. Double click on an e-mail address to insert it into To or Cc field (select To or Cc at the bottom of the list). Double click another e-mail address to insert more.